Committees

The Corporate Fundraising Committee coordinates all Band Boosters corporate fundraising, including keeping all corporate sponsorship materials current, soliciting local and regional businesses for sponsorships and donations, and ensuring proper thank you and recognition of those sponsors and donors.  The Corporate Fundraising Committee meets every month throughout the year and strives to raise the funds necessary to support the needs of the bands and color guards.  The Corporate Fundraising Committee also searches and applies for grants and other sources of funding for the Band throughout the year.

The Group Fundraising Committee coordinates all Band Boosters group fundraising, including fireworks booths, raffles, silent auctions, run / walk fundraisers, golf tournaments, vendor / yard sales, restaurant nights, car washes, the “Scrips” programs, chocolate and candy sales, clothing and spirit item sales, and any other such fundraisers to support the Band.  The Group Fundraising Committee meets every month throughout the year and also strives to raise all funds necessary to support the needs of the bands and color guards.

The Indoor Drum Line Committee assists the Directors of the Band preparing for the Indoor Drum Line season beginning October of each year.  This includes assisting in measuring and ordering uniforms, obtaining music and drill concepts, fabricating props, repairing and maintaining equipment, keeping a list of volunteers willing to assist with hauling, lifting, loading and unloading props and equipment at competitions through the season, and generally assisting the Directors as needed.  The Drum Line Committee meets each month from October through April of each year.

The Winter Guard Committee assists the Directors of the Band preparing for the Winter Guard season beginning October of each year.  This includes assisting in measuring and ordering uniforms, obtaining music and drill concepts, hemming, repairing, and sewing uniforms and flags, assisting with hair and makeup, fabricating props, repairing and maintaining equipment, keeping a list of volunteers willing to assist with hauling, lifting, loading and unloading props and equipment at competitions through the season, and generally assisting the Directors as needed.  The Winter Guard Committee meets each month from October through April of each year.

The Public Relations / Marketing Committee is responsible for drafting and submitting press releases, submitting photos and articles to local newspapers, television stations, and periodicals regarding Band activities, Band events, and public interest stories, preparing the Band Boosters newsletter, preparing marketing materials to be used in fundraising, utilize social media such as Facebook, Twitter, Instagram, YouTube, and the like to publish photos, videos, and news stories concerning the Band, collect news stories concerning the Band for submission to the website with hyperlinks if available, and generally get information to the community about the Band.  The Committee also selects charitable each year for participation by the band and the Boosters.  The Committee also assists the Outreach Committee in preparing, organizing, and maintaining lists of volunteers willing to serve on the various Committees or volunteer to assist in the needs of the Band Boosters, including Pit Crew, uniforms, sewing, constructing and maintaining props, preparing and serving food, and concessions.  These lists are then provided to the various Vice Presidents and Committees to solicit membership and volunteers – the members of the Committee then assists the various Vice Presidents and Committees in contacting the interested Members to assign Committee positions and volunteer positions.

The Outreach Committee is responsible for encouraging membership in the Band Boosters organization in three ways:  First, the Committee is present at each Band Booster and Band event to encourage parents, guardians, and others to sign up as a member of the Band Boosters.  The Outreach Committee is responsible for maintaining a list of all Members and those expressing an interest in joining, and shall also work with the Public Relations / Marketing Committee to inquire about areas where Members would be willing to volunteer.  Members of the Outreach Committee work with the Public Relations / Marketing Committee to contact volunteers to assign Committee positions and volunteer positions.  Members of the Committee also attempt to contact, by phone, and if unable to contact by phone then by email, every Member of the Band Boosters to encourage attendance at Band Booster general meetings – at least from August through October then again in February through April each year.  Second, the Outreach Committee keeps a list of Band Booster and Band Alumni to keep in contact with them throughout the year through the use of social media, including the Alumni Facebook page.  The Committee also works closely with the Group Fundraising Committee to help raise funds for the Band through Alumni.  Third, the Committee attends concerts and other appropriate functions of the feeder middle schools to provide information about the Band Boosters to up and coming parents as well as encourage those parents to join and volunteer / participate in the Band Boosters.  The Committee administers a middle school parent page to provide them information on the Band, Band Boosters, and what to expect when their student goes to high school.

The Band Sections Committee includes at least one parent from each section of the Band:  Drum Majors, Clarinets, Saxophones, Trumpets, Flutes, Mellophones, Trombones, Baritones, Front Ensemble, Battery, and Sousaphones.  The Band Sections Committee works closely with the Outreach Committee to encourage the parents of all students in each section to volunteer and attend the general Band Boosters meetings – including personally calling the parents of the students in each Section and inviting them to various events and meetings.  Additionally, the Band Sections Committee assists the Vice President of Hospitality in obtaining and providing the food and beverages for the various events and activities of the Band.

The Budget Committee is responsible for assisting the Treasurer prepare a profit and loss statement each month for presentation to the Board and the general membership.  Additionally, in January each year, the Committee meets to prepare a budget for the following year based on historical income and expense reports with input from the Band Directors.  The Budget is then presented to the Board for approval and the Budget is used as the baseline for the following year.  The budget committee is also be responsible for reviewing credit card arrangements, including credit cards from the website, and any other frequently occurring charges to ensure the best deals are procured.